PRIVACY POLICY

 

Customer Commitment to Data Protection and Privacy

 

The protection of personal data and the customer’s privacy is of great importance for the Data Controller Montebello Splendid S.p.A. In this Privacy Policy we wish to communicate in a clear, concise and transparent way the collection, use, processing, archiving and other personal data relating to Montebello Splendid S.p.A customers.

Pursuant to this Privacy Policy, “customer of Montebello Splendid S.p.A” (means a previous, current and potential customer or user of a product or service offered by Montebello Splendid S.p.A as well as a visitor to one of our websites, the member of a loyalty program).

 

Principles

 

Montebello Splendid S.p.A expresses its commitment to the protection of privacy and data protection by applying the following principles.

Montebello Splendid S.p.A uses personal data in compliance with the law, impartially, correctly and transparently.

Montebello Splendid S.p.A does not collect personal data other than those strictly necessary, and only for legitimate purposes.

Montebello Splendid S.p.A does not keep personal data beyond those strictly necessary, or for a longer period than necessary.

Montebello Splendid S.p.A protects personal data with adequate security measures.

 

Why do we process your data?

 

We use and process your personal data related to your person, for example, when you buy our services online, when you visit our website or when you contact the reservations service. Examples of personal data include your full name, address, email address, telephone number, social security number, payment information, IP address, Member ID and other data specific depending on the case (for example, the information you communicate to us when you contact our reservations service).

Each specific section of this Privacy Policy will inform you about the purposes of each data processing.

 

Who is responsible for the processing of your personal data?

 

The company Montebello Splendid S.p.A is the main entity responsible for the processing of personal data in the context of this Privacy Policy.

 

Identity of the Data Controller:

 

Montebello Splendid S.p.A., via G. Garibaldi, 14 50123 Firenze (FI). VAT NUMBER 07055370485

 

Where do we process your data?

 

The personal data we collect from users are normally stored in a country that is part of the European Union or the European Economic Area (“EU / EEA”) but could be transferred and processed, if necessary, in a country outside the EU / EEA. Any transfer of personal data will be carried out in accordance with applicable laws and without affecting your legal rights.

Occasionally we may transfer personal data from the EU / EEA to a third country not approved by the European Commission as a safe country for such transfers (adequacy decision). Wherever applicable, Montebello Splendid S.p.A. will use the Standard Contractual Clauses to ensure a level of protection similar to that guaranteed within the EU / EEA or other legal bases for the transfer.

 

Who has access to your data?

 

Your personal data are available and accessible only by those who need the data to achieve the purposes envisaged for data processing.

Insofar as this is necessary, your personal data may be shared with suppliers and sub-contractors (data processor and sub-processor) who carry out certain tasks in the name and on behalf of Montebello Splendid S.p.A. and with independent third parties.

In addition, we may also disclose personal data to third parties if we believe that the use or transmission of such information is necessary or advisable for: (i) investigating possible violations of the law; (ii) identify, contact or bring legal action against any person who may be in breach of an agreement entered into with us; (iii) investigate security breaches or cooperate with government authorities in any legal matter; or (iv) to protect our rights, safety or property, including to prevent fraud.

We reserve the right to transfer personal data we hold about in the event that we are involved in a merger or acquisition by a third party, in another business transaction such as a reorganization or if a similar transaction is to be proposed. 

 

What is the legal basis for the processing?

 

Montebello Splendid S.p.A. is not authorized to collect, process, use, store ect, personal data without a valid legal basis. Legitimacy can be based on your consent, a contract, a regulatory requirement or our legitimate interest in business terms. For each specific purpose to the processing of personal data collected, we will inform you of the applicable legal bases, and of the rights you can exercise; if the act of providing personal data is a regulatory requirement or if it is necessary for the finalization of a contract, and if it is mandatory to provide personal data, together with any consequences if the user does not consent to do so.

 

What rights does the user have?

 

Right of access:

 

You have the right to request information about your personal data in our possession at any time. The user can contact the email address info@palazzomontebello.com.

 

Right of portability:

 

Whenever Montebello Splendid S.p.A. processes the user’s personal data by automated means on the basis of the user’s consent, or on the basis of an agreement, the user has the right to obtain a copy of the data transferred to the user or to another person , in a commonly used format, in a structured and electronically readable form. This only includes personal data sent to us by the user.

 

Right to rectification:

 

You have the right to request the rectification of your personal data if it is found to be incorrect, including the right to be able to complete incomplete personal data.

 

Right of cancellation:

 

The user has the right to cancel any personal data processed by Montebello Splendid S.p.A. at any time, except for the following situations:

* there is an open position with the hotel structure of the Data Controller;

* the user has a reservation made and not yet made;

* the user has an open debt with Montebello Splendid S.p.A., regardless of the payment method;

* you are suspected of, or have fraudulently used our services in the past four years;

* your debt has been sold to a third party in the past three years or one year in the event of the customer’s death;

* for any operation (booking, stay) carried out, we will keep the user’s personal data relating to the transaction, in accordance with the accounting rules.

 

Your right to object to processing based on legitimate interest:

 

The user has the right to object to the processing of personal data based on the legitimate interest of Montebello Splendid S.p.A.. Montebello Splendid S.p.A. will not continue to process personal data unless it is able to demonstrate a legitimate basis for the processing, which prevails over the interests and rights of the user or for legal reasons.

 

The user can choose not to accept direct marketing by the following means:

 

* by following the instructions in each marketing email

 

Right of restriction:

 

The user has the right to request that Montebello Splendid S.p.A. limit the processing of personal data in the following circumstances:

* in the event that you object to the processing based on the legitimate interest of Montebello Splendid S.p.A., the latter undertakes to limit this processing of the data while waiting for the legitimate interest to be verified;

* if the user declares that the personal data are incorrect, Montebello Splendid S.p.A. must limit all processing of such data until their accuracy is verified;

* if the processing is not legitimate, it is possible to oppose the deletion of personal data and request a restriction of their use instead;

* if Montebello Splendid S.p.A. no longer needs the personal data but they are necessary so that the user can set up a legal defense.

 

How can you exercise your rights?

 

Data protection is very important to us. For this we have dedicated staff able to handle requests regarding user rights listed above. You can contact them at the email address info@palazzomontebello.com.

 

Right to lodge a complaint with a competent supervisory authority:

 

For any complaints about the ways in which Montebello Splendid S.p.A. treats and protects your personal data and your privacy, you can, at any time, avail yourself of the right to lodge a complaint with the Italian Authority for the protection of privacy (Guarantor for the protection of personal data) or to any other supervisory authority present in your country of residence.

 

Updates to our Privacy Policy:

 

We may need updates to our Privacy Policy. The most recent version of the information is always available on our website. Users will be informed of any material changes to the Privacy Policy.

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